MINUTES of

THE BLYTHE SAPPERS

ANNUAL GENERAL MEETING

ARMY & NAVY CLUB LONDON SW1.

Tuesday 30th September 2008

 

Item

          1.       Apologies for Absence. Apologies had been received from:

                             Sappers O’Donoghue, S Sinclair, Muller, Ralph.

                   There were 20 Blythe Sappers in attendance.

 

2.       Minutes of 2007 AGM.     Minutes of the 2007 Annual General Meeting held Wednesday, 2nd October 2007 were confirmed and signed.

 

          3.       Chairman’s Report. The Chairman, Sapper John Fitzmaurice gave his report. 

a.       The Chairman referred to the newsletters sent out during the year and he was grateful for the feedback and comments. It was primarily for those who are unable to attend the Lunches so that they were informed of events and news.

b.  Sapper Pearce will succeed him for the year 2009.

c.  Sapper Fitzmaurice presented the Blythe Sappers Association Football Cup to 3 RSME Regt who won 3-2 against 59 Indep Cdo Sqn on a cold and windswept afternoon on 16th May at Chatham.

d.  The Blythe Sappers continue to fund Adventurous & Challenging Pursuits and we have helped four this year.

e.  He encouraged all to keep the flow of new Members into the Blythe Sappers and said that new overtures have been made throughout the year to the Institution of Civil Engineers, the Engr Logistic Staff Corps and Sappers in the City.

    

          4.       Membership Report The report was given by Sapper Holman who informed

                   the meeting that our present membership totaled 307.

His full report is at Annex A.

                  

          5.       Honorary Treasurer’s Report 2007. The Honorary Treasurer gave his                         report and the Statement of Financial Activities 2007.

This report is attached at Annex B that also includes the report on The Blythe Sappers Adventurous Training & Challenging Pursuits Fund.

 

          6.       Events 2008/9. The Chairman Elect announced the dates for 2009.                                        They are:

                   Tue 3rd March                 Principal Guest:      Major General Keith Cima

                   Wed 3rd June                   Derby Draw

                   Sat 1st August                   The Blythe Sappers Guest Night, Chatham

                   Wed 30th September          AGM

Wed 2nd  December

 

                8.       Appointment of Officers 2009.

                   Chairman 2009                                     Sapper Brian Pearce

                   Vice Chairman                                     Sapper John Fitzmaurice

                   Chairman Elect 2010                            Sapper John Moore-Bick

                   Honorary Secretary                              Sapper John McLennan

                   Honorary Link Member                        Sapper Stuart Sinclair

                   Honorary Treasurer                                       Sapper Roy Wilsher

                   Honorary Auditor                                Sapper John Wilks

                   Honorary Archivist                              Sapper Robin Lloyd-Owen

                   Honorary Musical Director                             Sapper Ed Keeley

                   Honorary Religious Advisor                  Sapper Richard Whittington

                   Honorary Membership Secretary           Sapper Charles Holman

                   Honorary Chatham Dinner Secretary      Sapper Larry Inge

 

9.           Any other business.

 

a.       Thank you.                     The Chairman announced the standing down of the Honorary Auditor Sapper Charles Peacey and thanked him for his work and diligence over 16 years.

 

b.       New Honorary Auditor   Sapper John Wilks has agreed to be the Hon Auditor with effect from this AGM.

 

10.      Date of next Annual General Meeting –  the date of the next AGM will be     on Wednesday, 30th September 2009.

 

 

 

         

Sapper Brian Pearce

Chairman

The Blythe Sappers

Sapper John R McLennan

The Blythe Sappers,

Honorary Secretary

 

            September 2009

 

28th Oct 2008

 

Annex A

BS AGM 2008

Membership Report

BLYTHE SAPPERS – AGM BRIEF

 

Membership currently stands at 308 (30 Sep 08).

 

Deceased:

 

Spr Peter Aylwin-Foster. Chairman 1992.

Spr (Dr) Keith Best

Spr Beverly Harold Holloway

Spr DPF Irving.            

Spr Jarrett.      

Spr William Francis Howard Jones. Secretary 1994 -1997; Archivist 1997-2003

Spr John Stevens

Spr ACE Sandberg OBE

 

Resignations:

 

Spr Frank G Norman

 

New Members:

 

Mr David Bateson

Col Tim Bradwell OBE

Lt Col Martin Coulson OBE

Lt Col David Hall OBE

Brig Tony D Harking OBE

Lt Col Charles Holman

Mr Ben Hughes

Col David McIlroy

Col Andy Pope MBE

Lt Peter Pugh

Maj John Russell

Annex B

BS AGM 2008

Financial report

 

 

               

THE BLYTHE SAPPERS

 

 

 

 

 

 

 

STATEMENT OF FINANCIAL ACTIVITIES

 

 

 

 

 

Year ended 31 December 2007

 

 

 

 

 

 

 

 

 

 

 

INCOME & EXPENDITURE

 

 

 

 

 

 

 

INCOMING RESOURCES

Notes

2007

2006

 

 

 

 

Lunches plus transfers

 

          12,940.50

                              12,367.00

Dinner Costs

 

            3,757.34

                                3,153.00

Subscriptions

 

            3,055.00

                                2,985.00

Overpaid Subscriptions

 

                50.00

                                  130.00

Joining Fees

 

              110.00

                                  190.00

Sweepstake Ticket Sales

 

              729.00

                                  487.00

Donations to AT & CP Fund

 

                25.00

  -   

Bank Interest

 

              254.61

                                  173.12

Donations & Honorariums

 

              155.00

                                  115.00

TOTAL

 

          21,076.45

                              19,600.12

 

 

 

 

RESOURCES EXPENDED

 

 

 

 

 

 

 

Lunches  +  Refunds

 

          12,636.40

                              12,162.35

Lunch Refunds

 

                45.00

                                    82.00

Guest Night Dinner Costs

 

            3,468.05

                                2,812.97

Guests Lunches/Dinner

 

              297.50

                                  205.00

Refund Subscriptions

 

  -   

                                  130.00

Sweepstake Prizes

 

              300.00

                                  300.00

Donations to Adv Trg & Chal'g Pursuits

1

            2,800.00

                                2,000.00

Sundries

2

                22.80

                                    16.49

Donations/ Honorarium

3

              500.00

                                  500.00

Committee Exp/Room Hire/Domain renewal

              378.25

                                  538.55

Treasurer Expenditure

4

              164.30

                                    57.83

Secretary Expenditure

4

              266.68

                                  187.64

Debtors

 

                     -  

                                    56.00

TOTAL

 

          20,878.98

                              18,992.83

 

 

 

 

 

 

 

 

Net Incoming/ (Outgoing)  Resources for the Year

              197.47

                                  607.29

 

 

 

 

 

 

 

 

Net movement in funds

 

              197.47

                                  607.29

Balance as at 01 January

 

            3,472.57

                                2,865.28

Balance as at 31 December

 

            3,670.04

                                3,472.57

 

 

 

 

 

 

 

 

 

 

 

 

All income and expenditure arises from the continuing activities of The Blythe Sappers. There are no

recognised gains or losses in the current or preceding year other than shown above.

 

 

 

 

 

 

 

 

THE BLYTHE SAPPERS

 

 

 

BALANCE SHEET AS AT 31 DECEMBER 2007

 

 

 

 

 

 

CURRENT ASSETS

 

2007

2006

 

 

 

 

DEBTORS

 

 

 

Sundry Debtors

 

                85.00

0

Cash at Clydesdale Bank

 

3,585.04

3,643.57

Total

 

3,670.04

3,643.57

 

 

 

 

CREDITORS Amounts falling due within one year (and already paid)

 

 

 

 

Spr Bown, lunch refund

 

 

                                    41.00

Overpaid subscriptions

 

 

                                  130.00

ABF Donation  000308

 

                     -  

                                         -  

RBL Donation  000309

 

                     -  

                                         -  

Army & Navy Club Dec Luncheon invoice

 

                     -  

                                         -  

Total

 

                     -  

                                  171.00

 

 

 

 

 

 

 

 

NET CURRENT ASSETS

 

3,670.04

3,472.57

NET ASSETS

 

3,670.04

3,472.57

 

 

 

 

BANK RECONCILIATION

 

 

 

 

 

 

 

Statement as at 31 December 2007

 

            7,580.29

 

Less cheques not yet presented

 

 

 

308   ABF Donation

      25.00

 

 

309  TRBL Donation

      25.00

 

 

311  A & N Club Lunch

 3,945.25

 

 

Total

 3,995.25

            3,995.25

 

As shown in account

 

            3,585.04

 

 

 

 

 

 

 

 

 

Approved by The Blythe Sappers Management Committee

 

at the Management Committee Meeting on 4 March 2008

 

and signed on the behalf of the Committee by:

 

 

SAPPER JOHN FITZMAURICE

 

 

 

Chairman

 

 

 

 

 

 

 

SAPPER ROY WILSHER

 

 

 

Honorary Treasurer

 

 

 

 

 

DATED        4 March 2008

 

 

 

 

 

 

 

 

NOTES TO THE ACCOUNTS

 

 

 

 

 

 

 

Year ended 31 December 2007

 

 

 

 

 

 

 

ACCOUNTING POLICIES

 

 

 

Accounting Convention

 

 

 

 

 

 

 

The accounts are prepared under the historical cost convention.  Income and

 expenditure has been accounted for on an accruals basis.

 

 

 

 

 

Fund accounting

 

 

 

 

 

 

 

The  Blythe Sappers Association’s funds comprise general unrestricted funds that are dispensable

at the discretion of the Council in furtherance of the objectives of The Blythe Sappers.

Such funds may be held in order to finance both working capital and capital investments.

                 

 

 

 

INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE

 

 

 

 

No Council or Committee Members, nor connected person or party, received any remuneration from

The Blythe Sappers during the current or preceding year. 

 

 

 

 

 

NUMBERED NOTES

 

 

 

 

 

 

 

1.     The allocation of £2,800 to the Blythe Sappers Fund for Adventurous and Challenging Pursuits

 brought the total donated to date to £28,950 (2006 £26,150).  There were five grants totaling

£2350 in 2007.    The uncommitted balance of the Fund held by RE Corps Funds stands at £5939.

 

 

 

 

2.    £22.80 was refunded to Spr Lewins for travel to early Management meeting.

 

 

 

 

3   Three donations of £50 were made in memory of past Chairmen.  An Honorarium of £350

was paid to the Assistant Secretary

 

 

 

 

 

 

 

4.   Secretary's and Treasurer's expenditure was on postage, copying, and travel.

 

 

 

 

INDEPENDENT EXAMINER'S  REPORT

 

 

 

 

 

I have examined the accounts for the year 2007 together with supporting papers.

I am satisfied that the accounts have been properly maintained and that the foregoing

statement of income and expenditure gives a true and fair view of the transactions during the year

and of the financial state of affairs of The Blythe Sappers as at 31 December 2007

 

 

 

 

 

 

 SAPPER J C PEACEY

 Hon Independent Examiner

 

4

March 2008