MINUTES of

THE BLYTHE SAPPERS

ANNUAL GENERAL MEETING

ARMY & NAVY CLUB LONDON SW1.

Wednesday 30th September 2009

 

Item

          1.       Apologies for Absence. Apologies had been received from:

                             Sappers O’Donoghue, S Sinclair.

                   There were 13 Blythe Sappers in attendance

 

2.        Minutes of 2008 AGM. Minutes of the 2008 Annual General Meeting held on Tuesday 30th September 2008 were confirmed and signed.

 

          3.       Chairman’s Report. The Chairman, Sapper Brian Pearce gave his report. 

a.       The Chairman thanked all those who had supported the gatherings throughout the year.

b.  Sapper John Moore-Bick will succeed him for the year 2010.

c.  On 29th May, Sapper Pearce presented the Blythe Sappers Association Football Cup to 23 Engr Regt (Air Assault) who won in a hard fought match against 36 Engr Regt – score 1-0

d.  The Blythe Sappers continue to fund Adventurous & Challenging Pursuits and we have helped four this year.

e.  He encouraged all to keep the flow of new Members into the Blythe Sappers.

    

          4.       Membership Report The report was given by Sapper Holman who informed the meeting that our present membership totaled 316.

                   (New Members 11, Resignations 4 & Deceased 3).

                   

          5.       Honorary Treasurer’s Report 2008. The Honorary Treasurer gave his report and the Statement of Financial Activities 2008.

This report is attached at Annex B that also includes the report on The Blythe Sappers Adventurous Training & Challenging Pursuits Fund.

 

          6.       Events 2010. The Chairman Elect, Sapper John Moore-Bick announced the dates & Principal Guests for 2010.                             

          Tue 2nd Mar                    Principal Guest:                        Sir David Ramsbotham

          Wed 3rd Jun           Derby Draw                              Sherard Cowper-Coles

          Sat 7th Aug                      The Blythe Sappers Guest Night  Chatham

          Tue 28th Sep                    AGM                                        Nicholas Frayling

          Thu 9th Dec           Christmas Lunch                        Robert Rogers                

 

 

 

 

                8.       Appointment of Officers 2010.

                   Chairman 2010                                     Sapper John Moore-Bick            

                   Vice Chairman                                     Sapper Brian Pearce

                   Chairman Elect 2011                            Sapper Idris Pearce

                   Honorary Secretary                    Sapper John McLennan

                   Honorary Link Member                        Sapper Stuart Sinclair

                   Honorary Treasurer                             Sapper Roy Wilsher

                   Honorary Auditor                                Sapper John Wilks

                   Honorary Archivist                     Sapper Robin Lloyd-Owen

                   Honorary Musical Director                   Sapper Ed Keeley

                   Honorary Religious Advisor                  Sapper Richard Whittington

                   Honorary Membership Secretary  Sapper Charles Holman

                   Honorary Chatham Dinner Secretary      Sapper Larry Inge

 

9.           Any other business.

 

a.       Sapper Gus Sinclair asked about grants from the Blythe Sappers Adventurous & Challenging Pursuits Fund and asked for re-assurance that the Regular Sapper is still being considered for a grant from the fund. He was assured that a contribution from the Fund is considered for each exercise. The tempo of operational deployments is such that the planning and execution of the more challenging pursuits is difficult, so not as many exercises are implemented or those that have been undertaken are not considered sufficiently challenging to warrant a grant from the BS Fund.

 

10.      Date of next Annual General Meeting –  the date of the next AGM will be     on Tuesday, 28th September 2010.

 

 

 

         

Sapper John Moore-Bick

Chairman

The Blythe Sappers

Sapper John R McLennan

The Blythe Sappers,

Honorary Secretary

 

            September 2010

 

30th Oct 2009

 

Annex A

BS AGM 2009

Membership Report

BLYTHE SAPPERS – AGM BRIEF

 

29 Sep 09

Rhqre/blythe sappers

Management Cttee

Copy to:

AGM

BLYTHE SAPPERS MEMBERSHIP

1.                  The following have been voted in as new members this year:

a.                       Geoff Dodds

b.                       Lawrence McLennan

c.                       David Pryke

d.                       Barry Le Grys

e.                       Patrick Fagan

f.             Mike Gill

g.                       John Carpenter

h.                       Alwin Hutchinson

i.              Andrew Gooding

j.              Trevor McGregor

2.                  The following have resigned since the last AGM:

a.                       nil

3.                  The following members have died since the last AGM:

a.                       Jim Greer

b.                       Tom MacMillan

c.                       M Sturgeon

4.                  Strength. The club currently stands at 316 members.

Charles Holman

C N HOLMAN
Lt Col
BS Membership Secretary
01634-822121 / 94661-2121                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

 

Annex B

Financial Report 2009

Financial report

 

THE BLYTHE SAPPERS

 

 

 

 

 

 

 

STATEMENT OF FINANCIAL ACTIVITIES

AUDITED COPY

 

 

 

 

 

Year ended 31 December 2008

 

 

 

 

 

 

 

 

 

 

 

INCOME & EXPENDITURE

 

 

 

 

 

 

 

INCOMING RESOURCES

Notes

2008

2007

 

 

 

 

Lunches plus transfers

 

            14,861.25

         12,940.50

Dinner Costs

 

              4,683.36

           3,757.34

Subscriptions

 

              3,040.00

           3,055.00

Overpaid Subscriptions

 

                   70.00

               50.00

Joining Fees

 

                 120.00

              110.00

Sweepstake Ticket Sales

 

                 614.95

              729.00

Donations to AT & CP Fund

 

  -   

               25.00

Bank Interest

 

                 147.14

              254.61

Donations & Honorariums

 

                 102.65

              155.00

Creditors

 

              4,101.49

  -   

TOTAL

 

            27,740.84

         21,076.45

 

 

 

 

RESOURCES EXPENDED

 

 

 

 

 

 

 

Lunches 

 

            14,738.15

         12,636.40

Lunch Refunds

 

                 234.90

               45.00

Guest Night Dinner Costs

 

              4,381.06

           3,468.05

Guests Lunches/Dinner

 

                 508.50

              297.50

Dinner Refunds

 

                 136.24

  -   

Refund Subscriptions

 

  -    

  -   

Sweepstake Prizes

 

                 300.00

              300.00

Grant  to Adventurous & Challenging Fund

1

              2,000.00

           2,800.00

Sundries

 

                 100.47

               22.80

R & C

 

                   12.00

                    -  

Donations/ Honorarium

2

              1,200.00

              500.00

Committee Exp/Room Hire/Domain renewal

 

                 467.19

              378.25

Treasurer Expenditure

3

                 165.15

              164.30

Secretary Expenditure

3

                 383.14

              266.68

Creditors

 

              4,101.49

 

TOTAL

 

            28,728.29

         20,878.98

 

 

 

 

Net Incoming/ (Outgoing)  Resources for the Year

-                987.45

              197.47

 

 

 

 

Net movement in funds

 

-                987.45

              197.47

Balance as at 01 January

 

              3,585.04

           3,387.57

Balance as at 31 December

 

              2,597.59

           3,585.04

 

 

 

 

All income and expenditure arises from the continuing activities of The Blythe Sappers. There

 are no recognised gains or losses in the current or preceding year other than shown above.

THE BLYTHE SAPPERS

 

 

 

 

 

 

 

BALANCE SHEET AS AT 31 DECEMBER 2008

 

 

 

 

 

 

CURRENT ASSETS

 

2008

2007

 

 

 

 

DEBTORS

 

 

 

 

 

 

 

Cash at Clydesdale Bank

 

              2,597.59

           3,585.04

 

 

 

 

Total

 

              2,597.59

           3,585.04

 

 

 

 

NET CURRENT ASSETS

 

              2,597.59

           3,585.04

NET ASSETS

 

              2,597.59

           3,585.04

 

 

 

 

 

 

 

 

Bank Reconciliation

 

 

 

Statement as at 31 December 2008

 

              2,597.59

           7,580.29

Cheques not presented  NIL

 

  -   

           3,995.25

As shown in account

 

              2,597.59

           3,585.04

Approved by The Blythe Sappers Management Committee

 

at the Management Committee Meeting on 3 March 2009

 

and signed on the behalf of the Committee by:

 

 

 

 

 

 

 

 

 

 

SAPPER BRIAN PEARCE

 

 

 

Chairman

 

 

 

 

 

 

 

 

 

 

 

SAPPER ROY WILSHER

 

 

 

Honorary Treasurer

 

 

 

 

 

  DATED        3 March 2009 

NOTES TO THE ACCOUNTS

 

 

 

Year ended 31 December 2008

 

 

 

 

 

 

 

ACCOUNTING POLICIES

 

 

 

Accounting Convention

 

 

 

 

 

 

 

The accounts are prepared under the historical cost convention.  Income and

 

 expenditure has been accounted for on an accruals basis.

 

 

 

 

 

Fund accounting

 

 

 

 

 

 

 

The  Blythe Sappers Association’s funds comprise general unrestricted funds that are dispensable

at the discretion of the Council in furtherance of the objectives of The Blythe Sappers.

Such funds may be held in order to finance both working capital and capital investments.

                 

 

 

 

 

 

 

 

 

 

 

 

INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE

 

 

 

 

No Council or Committee Members, nor connected person or party, received any remuneration

from The Blythe Sappers during the current or preceding year. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NUMBERED NOTES

 

 

 

 

 

 

 

1

 

 

 

    a.     The 2008 allocation of £2,000 to the Blythe Sapper's Adventurous and

   Challenging Pursuits Fund was paid on 27 November 2008

 

 

 

 

 

    b.      The total donated to the Fund to date is £30,950 (2007 £28,950). 

 

    There were five grants made in 2007 totaling £2,350. 

 

 

 

 

 

 

    c.  Six A & CP applications were approved in 2008 and grants totaling £2000 were made.

 

 

 

 

    d.  The uncommitted balance of the Fund held by RECCT as at 31 Dec 08 stood at £5939.40.

 

 

 

 

2.   Three donations of £50 were made in memory of past Chairmen.  An Honorarium of £350

was paid to the Assistant Secretary in 2007

 

 

 

 

 

 

 

3.   Secretary's and Treasurer's expenditure was on postage, copying, and travel.

 

 

 

 

 

 

 

 

INDEPENDENT EXAMINER'S REPORT

 

 

 

 

 

 

 

I have examined the accounts for the year 2008 together with supporting papers.

I am satisfied that the accounts have been properly maintained and that the foregoing

statement of income and expenditure gives a true and fair view of the transactions during 

the year and of the financial state of affairs of The Blythe Sappers as at 31 December 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORIGINAL SIGNED BY SAPPER J B WILKS

 

 

 

 

   SAPPER J B WILKS  

 

 

   Hon Independent Examiner