Present

Sapper John Fitzmaurice Chairman

Sapper Brian Pearce Chairman Elect 2009

Sapper Stuart Sinclair Vice Chairman

Sapper John Wilks Honorary Auditor

Sapper Roy Wilsher Honorary Treasurer

Sapper John McLennan Honorary Secretary

Sapper Charles Holman Membership Secretary

Sapper Richard Elvidge TA Advisor to EinC (A)

1. Introduction. The Chairman Sapper Fitzmaurice welcomed the Management Committee to the Christmas meeting and with particular welcome to Sapper John Wilks to his first meeting as the BS Honorary Auditor. He is invited to attend each meeting.

2. Apologies Sapper Caulfield

3. Minutes of the meeting of 30^th September 2008.

The Minutes were noted and signed.

4. Matters Arising.

There were no further matters arising.

5. Finance.

Cost of Lunches in 2009. The cost of lunches for 2009 will be £49.50.
Trial Balance. The Honorary Treasurer gave his trial balance as at 31 Oct -- it is attached at Annex A.
On Line Banking. The Honorary Treasurer was asked by the Chairman to enquire about On Line Banking and report back to the Committee at their meeting in Mar 08 with costs and other admin details.
Adventurous & Challenging Pursuits. £2,000 authorised by the Committee has been paid to the RECCT. There have been six applications for grants this year and are shown at Annex B. The sum of £5,939 currently held by the Corps Treasurer on behalf of the Blythe Sappers. The Committee discussed the process of allocating these funds and generally approved the process in place.
Membership. Some Members have not paid their annual subscriptions. The Hon Treasurer sought the committees approval to ask Members for a £20 cheque for their initial joining fee and to complete the bankers standing order for the annual fees -- the Committee agreed. The Chairman said he would write to Sapper Cunningham.
Membership Fees. It was agreed that in future a new Member would be asked to pay the initial joining fee of £20 by a cheque and complete the bankers standing order for £10 per year.
Defaulters. It was further agreed that, where a new member has not completed the payments by 31^st December, it will be assumed that the application to join is now no longer required.
Travelling Costs. It was agreed that the travelling costs for the Honorary Treasurer should be found by the Society -- Agreed
Banking of Cheques. The Hon Secretary agreed that more speedy action in the banking of cheques was required and he said that he would bank the cheques sooner than at present.
Gratuity. The Hon Treasurer said that he had paid the sum of £100 to the Army & Navy Club for this year’s gratuity.

6. Corps Report. The Secretary went through the Corps Report --

this is attached at Annex C.

7. Casualties since Last Meeting.

Deceased Nil

Resigned Nil

8. Nominations for new members.

Nomination	Sponsor	Seconder
Brig Barry Le Grys EinC(A)	Sapper J Fitzmaurice	Sapper J McLennan
Maj Gen Patrick Fagan CBE MBE	Sapper J Fitzmaurice	Sapper I Pearce
Col Michael Gill MBE	Sapper J McLennan	Sapper C Holman
Capt John Carpenter	Sapper J Fitzmaurice	Sapper J Mclennan
Brig Alwin Hutchinson	Sapper J Mclennan	Sapper J Russell-Jones

All were duly elected.

9. Attendance and Arrangements for today’s Luncheon.

Principal Guest General Sir Kevin O’Donoghue KCB CBE

Chief Royal Engineer, Chief Defence Materiel

Total Number attending 110

Number of Guests 14

Those to Rise Sapper Trevor McGregor

Sapper David Hall

10. Any Other Business Sapper Elvidge gave a report on the TA and said that he would endeavour to recruit suitable members of the TA into the Blythe Sappers.

11. Date of Next Meeting The next BS Management meeting will be at 1100hrs on Tuesday 3^rd March 2009.

Sapper Brian Pearce

Chairman

The Blythe Sappers

Sapper John R McLennan

Honorary Secretary

The Blythe Sappers

3 March 2009

12^th January 2009

Annex A to

Blythe Sappers Management Mtg

2 Dec 08

TRIAL BALANCE BLYTHE SAPPERS ACCOUNT AS AT 31 OCTOBER 2007
Item	Notes	Debit	Credit	Net
Cash at Bank 1 Jan 07		-	3,643.57	3,643.57

Lunches	1	6,034.30	8,973.00	2,938.70

Lunch refunds	2	86.00	-	- 86.00

Dinner Night	3	3,468.05	3,757.34	289.29

Guest Lunches	4	85.00	-	- 85.00

Subscriptions	5	-	3,055.00	3,055.00

Subs refunds	6	10.00	-	- 10.00

Overpaid subs	7	-	40.00	40.00

Joining fees	8	-	90.00	90.00

Sweepstake	9	300.00	714.00	414.00

Adv Trg Fund	10	1,000.00	25.00	- 975.00

Sundries	11	22.80	-	- 22.80

Bank Interest	12	-	217.62	217.62

R & C	13	-	137.50	137.50

Donations & Honorariums	14	100.00	25.00	- 75.00

Hire of Mtg Room	15	238.40	-	- 238.40

Treasurer Expenditure	16	112.01	-	- 112.01

Secretary Expenditure	17	266.68	-	- 266.68

Debtors	18	85.00	85.00	-

Creditors	19	6.00	6.00	-

Cash at Bank 31 Oct 07	20	8,954.79	-	- 8,954.79
TOTAL & BALANCE		20,769.03	20,769.03	-


Outstanding cheques

Army & Navy Club October Lunch		2,932.50
RECCT Adv & Chall Purs	Fund	1,800.00
Treasurer's Expenditure		52.29
Army & Navy Club Hire of Room		119.20
Spr Aylwin-Foster ABF donation		25.00
Spr Aylwin-Foster RBL donation		25.00
Total		4,953.99


NOTES REFERING TO CREDIT & DEBIT ITEMS

1	Oct cheque £2932.50 paid to A&N not yet presented.
2	Sprs Bouwen £41.00, Pigott £2.50, Young £42.50
3	Previously discussed
4	March and May Speakers
5	Spr Jarratt paid. Spr Douglas not yet on statement.
6	Spr Jardine
7	Previously discussed
8	1 Extra. Spr Jarratt
9	Previously reported
10	£25 donation from Spr Howard-Wyse
11	Travel refund Spr Lewins
12	January - October 2007
13	GN Dinner fees. Previously discussed
14	£100 in memorium. £25 donations in Subs
15	March and May Meetings
16	Postage, travel
17	Postage, travel
18	Spr Inge now cleared
19	Spr Foster now cleared.
20	As per October statement.










rfw

Annex B to

Blythe Sappers Management Mtg

2 Dec 08

DETAIL OF THE BLYTHE SAPPERS ADVENTUROUS TRAINING & CHALLENGING PURSUIT FUND IN 2008
INCOME 2008	ITEM	AMOUNT	EXPENDITURE 2008		EXPEDITION/EXERCISE	BS GRANT	BALANCE
	Balance as at 01 January 2008						5,939.40
			10-Apr-08		Ex Market Star 2008	500.00
					Total Expenditure to Apr 08	500.00

					Balance as at 31 May 2008		5,439.40

			06-Jun-08		Martello Dragon 1 Offr+9 OR	600.00
			10-Jun-08		Northern Sequoia. 1 SSgt TA	100.00

					Total Expenditure to Jul 08	1,200.00
					Balance as at 31 July 2008		4,739.40

			19-Sep-08		Ex Moari Pom 2 JNCOs QGE	200.00
					Total Expenditure to Sep 08	1,400.00
					Balance as at 30 Sep 08		4,539.40

			13-Oct-08		Ex Market Star 2, 4 TA pers	400.00	4,139.40
					Expenditure to Oct 08	1,800.00
1 Jan - 1 Dec 08	Paid to RECCT as per budget	2,000.00					6,139.40
			01-Nov-08		Ex Hermans Aconcaqua
					Dragon, for 1 WO2 NRPS	200.00
					Expenditure to Nov 08	2,000.00

01-Dec	Total Income 2008	2,000.00			Balance as at 01 Dec 08		5,939.40
1. The 2008 allocation to the Blythe Sappers Fund for Adventurous and Challenging Pursuits was £2000 and paid on 27 November
2. The total donated to date is £30,950.00 (2007 £28,950). There were 5 grants in 2007 totalling £2,350.00.
3. There have been Six A & CP grants so far in 2008 worth £2000.00
4. The uncommitted balance held by RECCT as at 01 December 2008 stood at £5939.40
rfw	Confirmed by Corps Treasurer's Office			01-Dec-08