MINUTES
OF THE BLYTHE SAPPERS
54th MANAGEMENT
MEETING
held on Wednesday
3rd June 2009
at The
Army & Navy Club,
Present
Sapper
Sapper
Sapper
Stuart Sinclair
Sapper
Sapper
Sapper
1. Introduction.
The
Chairman Sapper Pearce welcomed the Management Committee to the meeting.
2. Apologies Sapper
John Wilks, Sapper
3. Minutes
of the 53rd Meeting BS Management Mtg on 3rd March 2009.
The Minutes
were noted.
The Minutes
were duly signed.
4
There were no matters arising. The Secretary
informed the meeting that we had received “thank you” letters from Combat
Stress (£750) and Veterans Aid (£250).
It should be noted that Sapper Tom MacMillan (a TA Sapper) is
not a “casualty” and is still a Blythe Sappers Member.
5. Finance. The Honorary Treasurer
introduced the Financial Report by referring to the following documents --
these are attached.
- Annex A is the SOFA &
Audited account for the year 2008
-- the accounts were signed.
- Annex B --
Budget proposal for the Year 2009
- Annex C is the Adventure
Training & Challenging Pursuits Fund 2008. One application had been
received for Ex Market Star (£400) and the post exercise report received.
The
Honorary Treasurer informed the meeting on Membership and 301 totally paid up Members. There are a number of those who have
not completed their Bank Standing Orders. Sapper Sinclair asked if there was
concern about the lack of Members.
6. Corps Report. The Regimental
Colonel went through the Corps Report as at 27 May 09 --
this is attached at Annex D.
The Chairman informed the meeting that he presented the Blythe Sappers
Association Football Cup to 23 Engr Regt who won against 36 Engr Regt --
score 1-0.
7. Casualties since Last Meeting.
Deceased Nil
Resigned Nil
8. Nominations for new members.
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Nomination |
Sponsor |
Seconder |
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Nil |
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The numbers of new members was discussed and
it was agreed that the Membership Secretary would send out a letter to Lt Cols
and above (both regular and TA) informing them of the Blythe Sappers. The Hon
Secretary said that there is likely to be an increase in the costs of the lunch
for next year and we will be losing members through longevity and as the prices
increase and if the average age is not reduced we will be possibly looking at a
decrease in numbers and therefore less attending the lunches.
9. Attendance
and arrangements for today’s Luncheon.
Principal
Guest Sir Robert Worcester KBE DL
Total Number attending 65
Number of Guests 7
Those to Rise Sapper
Sapper
Sapper
Laurie McLeman
10. Any Other Business
1. Dates for 2009
Sat 1st August The
Blythe Sappers
Guest
Night
Wed 30th September Lunch & AGM Lt Col Jim Weedan RE, CO 24 Cdo Engr Regt
Tues 1st
December Christmas Lunch Lt Gen
Sir Peter Wall KCB CBE (still to be confirmed).
Chief Royal Engineer
Dates for 2010
Tues 2nd March 2010 Gen
Sir David Ramsbottom GCB, HM Inspector of Prisons &
Youth Justice
Tues 1st June 2010 Sir
Sherard Cowper-Coles KCMG, HM Diplomatic Services & Ambassador to
Tues 28 Sept 2010 The
Very Reverend Nicholas Frayling,
1st or 9th Dec
2010 Robert James Rogers, The Senior Clerk to The House of Commons
2. Chairman 2011.
Sapper Stuart
Sinclair asked that the minutes reflect a suggestion the Sapper McLennan should
find a successor as secretary to enable him to take the Chair. It was agreed
that Sapper I Pearce be invited to take the Chair in 2011.
11. Date of Next Meeting The next BS Management meeting will be at 1100hrs on Wednesday 30th
September 2009 and will be followed by the Blythe Sappers Annual General
Meeting 2009 after Lunch.
Sapper Brian Pearce
Chairman The Blythe Sappers |
Sapper John R
McLennan Honorary Secretary The Blythe Sappers |
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September 2009 |
30 June 2009 |
Annex A to
Blythe Sappers Management Mtg
3 March 2009
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STATEMENT OF FINANCIAL ACTIVITIES |
AUDITED COPY |
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Year ended 31 December 2008 |
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INCOME & EXPENDITURE |
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INCOMING RESOURCES |
Notes |
2008 |
2007 |
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Lunches plus transfers |
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14,861.25 |
12,940.50 |
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Dinner Costs |
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4,683.36 |
3,757.34 |
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Subscriptions |
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3,040.00 |
3,055.00 |
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Overpaid Subscriptions |
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70.00 |
50.00 |
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Joining Fees |
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120.00 |
110.00 |
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Sweepstake Ticket Sales |
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614.95 |
729.00 |
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Donations to AT & CP Fund |
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- |
25.00 |
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Bank Interest |
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147.14 |
254.61 |
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Donations & Honorariums |
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102.65 |
155.00 |
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Creditors |
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4,101.49 |
- |
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TOTAL |
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27,740.84 |
21,076.45 |
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RESOURCES EXPENDED |
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Lunches |
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14,738.15 |
12,636.40 |
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Lunch Refunds |
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234.90 |
45.00 |
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Guest Night Dinner Costs |
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4,381.06 |
3,468.05 |
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Guests Lunches/Dinner |
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508.50 |
297.50 |
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Dinner Refunds |
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136.24 |
- |
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Refund Subscriptions |
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- |
- |
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Sweepstake Prizes |
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300.00 |
300.00 |
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Grant to Adventurous &
Challenging Fund |
1 |
2,000.00 |
2,800.00 |
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Sundries |
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100.47 |
22.80 |
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R & C |
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12.00 |
- |
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Donations/ Honorarium |
2 |
1,200.00 |
500.00 |
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Committee Exp/Room Hire/Domain renewal |
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467.19 |
378.25 |
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Treasurer Expenditure |
3 |
165.15 |
164.30 |
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Secretary Expenditure |
3 |
383.14 |
266.68 |
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Creditors |
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4,101.49 |
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TOTAL |
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28,728.29 |
20,878.98 |
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Net Incoming/ (Outgoing)
Resources for the Year |
- 987.45 |
197.47 |
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Net movement in funds |
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- 987.45 |
197.47 |
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Balance as at 01 January |
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3,585.04 |
3,387.57 |
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Balance as at 31 December |
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2,597.59 |
3,585.04 |
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All income and expenditure arises from the continuing activities of The
Blythe Sappers. There |
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are no recognised gains or
losses in the current or preceding year other than shown above. |
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THE BLYTHE SAPPERS |
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BALANCE SHEET AS AT 31 DECEMBER 2008 |
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CURRENT ASSETS |
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2008 |
2007 |
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DEBTORS |
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Cash at Clydesdale Bank |
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2,597.59 |
3,585.04 |
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Total |
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2,597.59 |
3,585.04 |
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NET CURRENT ASSETS |
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2,597.59 |
3,585.04 |
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NET ASSETS |
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2,597.59 |
3,585.04 |
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Bank Reconciliation |
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Statement as at 31 December 2008 |
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2,597.59 |
7,580.29 |
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Cheques not presented NIL |
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- |
3,995.25 |
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As shown in account |
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2,597.59 |
3,585.04 |
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Approved by The Blythe Sappers Management Committee |
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at the Management Committee Meeting on 3 March 2009 |
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and signed on the behalf of the Committee by: |
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SAPPER BRIAN PEARCE |
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Chairman |
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SAPPER ROY WILSHER |
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Honorary Treasurer |
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DATED 3 March 2009 |
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NOTES TO THE ACCOUNTS |
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Year ended 31 December 2008 |
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ACCOUNTING POLICIES |
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Accounting Convention |
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The accounts are prepared under the historical cost convention. Income and |
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expenditure has been accounted
for on an accruals basis. |
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Fund accounting |
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The Blythe Sappers Association’s
funds comprise general unrestricted funds that are dispensable |
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at the discretion of the Council in furtherance of the objectives of
The Blythe Sappers. |
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Such funds may be held in order to finance both working capital and
capital investments. |
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INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE |
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No Council or Committee Members, nor connected person or party,
received any remuneration |
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from The Blythe Sappers during the current or preceding year. |
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NUMBERED NOTES |
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1 |
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a. The 2008 allocation of £2,000 to the
Blythe Sapper's Adventurous and |
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Challenging Pursuits Fund was
paid on 27 November 2008 |
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b. The total donated to the Fund to date
is £30,950 (2007 £28,950). |
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There were five grants made
in 2007 totaling £2,350. |
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c. Six A & CP applications were approved
in 2008 and grants totaling £2000 were made. |
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d. The uncommitted balance of the Fund held by
RECCT as at 31 Dec 08 stood at £5939.40. |
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2. Three donations of £50 were
made in memory of past Chairmen. An
Honorarium of £350 |
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was paid to the Assistant Secretary in 2007 |
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3. Secretary's and Treasurer's
expenditure was on postage, copying, and travel. |
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INDEPENDENT EXAMINER'S REPORT |
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I have examined the accounts for the year 2008 together with supporting
papers. |
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I am satisfied that the accounts have been properly maintained and that
the foregoing |
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statement of income and expenditure gives a true and fair view of the
transactions during |
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the year and of the financial state of affairs of The Blythe Sappers as
at 31 December 2008 |
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ORIGINAL SIGNED BY SAPPER J B WILKS |
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SAPPER J B WILKS |
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Hon Independent Examiner |
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Annex B to
Blythe Sappers Management Mtg
3 March 2009
Annex C
BS Minutes Jun 09
Adventure Trg Report
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INCOME |
ITEM |
AMOUNT |
EXPENDITURE |
EXPEDITION/EXERCISE |
LOCATION |
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BALANCE |
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2008 |
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2008 |
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Balance as at 01 January 2008 |
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5,939.40 |
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10-Apr-08 |
Ex Market Star 2008 |
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500.00 |
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Total Expenditure to Apr 08 |
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500.00 |
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Balance as at 31 May 2008 |
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5,439.40 |
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