MINUTES
OF THE BLYTHE SAPPERS
53rd
MANAGEMENT MEETING
held on Tuesday
3rd March 2009
at The
Army & Navy Club,
Present
Sapper
Sapper
Sapper David Caulfield Regimental
Colonel
Sapper John Wilks Honorary Auditor
Sapper
Sapper
Sapper
Sapper Richard Elvidge TA Advisor to EinC(A)
1. Introduction. The Chairman Sapper Pearce
welcomed the Management Committee to the first meeting of 2009 with a special
welcome to Sapper
2. Apologies Sapper
Stuart Sinclair & Sapper John Moore-Bick
3. Minutes
of the 52nd Meeting BS Management Mtg on 2nd December 2008.
The Minutes
were noted. Following on from a comment about joining fees from Sapper Peacey,
we are requested to make clear to all Members and potential Members that the
fee for joining the Blythe Sappers is
£10 plus £10 per year by standing order.
The Minutes
were duly signed.
4
There were no further matters arising.
5. Finance. The Chairman thanked the
Honorary Treasurer and the Honorary Auditor for preparing and submitting the
accounts in good time to this Committee.
a. The Honorary Treasurer gave his reports
to the committee and these are attached.
- Annex A is the SOFA &
Audited account for the year 2008
-- the accounts were signed.
- Annex B is the Adventure
Training & Challenging Pursuits Fund 2008
- Annex C --
Budget proposal for the Year 2009
Approved
b. After some discussion it was decided to
authorise a grant of £750 to Combat Stress &
£250 to Veterans Aid (who look after homeless servicemen in
Proposed: Sapper J Wilks
Seconder: Sapper D Caulfield
Carried
6. Corps
Report. The Regimental
Colonel went through the Corps Report
--
this is
attached at Annex D.
7. Casualties since Last Meeting.
Deceased Sapper Jim
Grear and Sapper Tom MacMillan (belated/confirmed of
notification)
Resigned Nil
8. Nominations for new members.
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Nomination |
Sponsor |
Seconder |
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Brigadier
Geoff Dodds |
Sapper |
Sapper Mark Hughes |
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Colonel
Lawrence McLeman TD |
Sapper |
Sapper John McLennan |
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Lt
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Sapper John Deyes |
Sapper John McLennan |
All were duly elected
9. Attendance
and arrangements for today’s Luncheon.
Principal
Guest Major General Keith
Cima CB,
Governor of HM
Total Number attending 63
Number of Guests 6
Those to Rise Sapper
Sapper Mike
Gill
Sapper
10. Any
Other Business
1. Dates for 2009
Wed 3rd
June Sir Robert Worcester,
Chairman Mori Poll,
Chairman Pilgrim Society
Lunch & Derby Draw
Sat
1st August The Blythe Sappers Guest Night,
Wed
30th September Lunch &
AGM, CO 24 Cdo Engr Regt??
Tues 1st
December Christmas Lunch General Peter Wall CBE
Chief
Royal Engineer
2. Chairman 2011.
Sapper John
Fitzmaurice asked that Chairman 2011 be discussed at the next meeting.
3. Name Tags.
Chairman
Pearce asked if name tags should be used and after discussion this was not approved.
11. Date of Next Meeting The next BS Management meeting will be at 1000hrs on Tuesday 3rd
March 2009 and will be followed by the Blythe Sappers Council Meeting at
1100hrs
Sapper Brian Pearce
Chairman The Blythe Sappers |
Sapper John R McLennan Honorary Secretary The Blythe Sappers |
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June 2009 |
23rd March 2009 |
Annex A to
Blythe Sappers
Management Mtg
3 March 2009
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STATEMENT OF FINANCIAL ACTIVITIES |
AUDITED COPY |
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Year ended 31 December 2008 |
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INCOME & EXPENDITURE |
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INCOMING RESOURCES |
Notes |
2008 |
2007 |
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Lunches plus transfers |
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14,861.25 |
12,940.50 |
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Dinner Costs |
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4,683.36 |
3,757.34 |
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Subscriptions |
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3,040.00 |
3,055.00 |
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Overpaid Subscriptions |
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70.00 |
50.00 |
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Joining Fees |
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120.00 |
110.00 |
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Sweepstake Ticket Sales |
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614.95 |
729.00 |
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Donations to AT & CP Fund |
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- |
25.00 |
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Bank Interest |
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147.14 |
254.61 |
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Donations & Honorariums |
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102.65 |
155.00 |
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Creditors |
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4,101.49 |
- |
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TOTAL |
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27,740.84 |
21,076.45 |
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RESOURCES EXPENDED |
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Lunches |
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14,738.15 |
12,636.40 |
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Lunch Refunds |
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234.90 |
45.00 |
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Guest Night Dinner Costs |
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4,381.06 |
3,468.05 |
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Guests Lunches/Dinner |
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508.50 |
297.50 |
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Dinner Refunds |
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136.24 |
- |
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Refund Subscriptions |
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- |
- |
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Sweepstake Prizes |
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300.00 |
300.00 |
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Grant to Adventurous &
Challenging Fund |
1 |
2,000.00 |
2,800.00 |
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Sundries |
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100.47 |
22.80 |
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R & C |
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12.00 |
- |
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Donations/ Honorarium |
2 |
1,200.00 |
500.00 |
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Committee Exp/Room Hire/Domain renewal |
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467.19 |
378.25 |
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Treasurer Expenditure |
3 |
165.15 |
164.30 |
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Secretary Expenditure |
3 |
383.14 |
266.68 |
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Creditors |
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4,101.49 |
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TOTAL |
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28,728.29 |
20,878.98 |
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Net Incoming/ (Outgoing)
Resources for the Year |
- 987.45 |
197.47 |
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Net movement in funds |
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- 987.45 |
197.47 |
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Balance as at 01 January |
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3,585.04 |
3,387.57 |
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Balance as at 31 December |
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2,597.59 |
3,585.04 |
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All income and expenditure arises from the continuing activities of The
Blythe Sappers. There |
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are no recognised gains or
losses in the current or preceding year other than shown above. |
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THE BLYTHE SAPPERS |
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BALANCE SHEET AS AT 31 DECEMBER 2008 |
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CURRENT ASSETS |
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2008 |
2007 |
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DEBTORS |
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Cash at Clydesdale Bank |
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2,597.59 |
3,585.04 |
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Total |
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2,597.59 |
3,585.04 |
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NET CURRENT ASSETS |
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2,597.59 |
3,585.04 |
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NET ASSETS |
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2,597.59 |
3,585.04 |
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Bank Reconciliation |
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Statement as at 31 December 2008 |
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2,597.59 |
7,580.29 |
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Cheques not presented NIL |
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- |
3,995.25 |
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As shown in account |
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2,597.59 |
3,585.04 |
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Approved by The Blythe Sappers Management Committee |
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at the Management Committee Meeting on 3 March 2009 |
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and signed on the behalf of the Committee by: |
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SAPPER BRIAN PEARCE |
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Chairman |
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SAPPER ROY WILSHER |
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Honorary Treasurer |
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DATED 3 March 2009 |
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NOTES TO THE ACCOUNTS |
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Year ended 31 December 2008 |
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ACCOUNTING POLICIES |
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Accounting Convention |
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The accounts are prepared under the historical cost convention. Income and |
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expenditure has been accounted
for on an accruals basis. |
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Fund accounting |
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The Blythe Sappers Association’s
funds comprise general unrestricted funds that are dispensable |
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at the discretion of the Council in furtherance of the objectives of
The Blythe Sappers. |
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Such funds may be held in order to finance both working capital and
capital investments. |
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INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE |
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No Council or Committee Members, nor connected person or party,
received any remuneration |
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from The Blythe Sappers during the current or preceding year. |
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NUMBERED NOTES |
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1 |
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a. The 2008 allocation of £2,000 to the
Blythe Sapper's Adventurous and |
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Challenging Pursuits Fund was
paid on 27 November 2008 |
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b. The total donated to the Fund to date
is £30,950 (2007 £28,950). |
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There were five grants made
in 2007 totaling £2,350. |
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c. Six A & CP applications were approved
in 2008 and grants totaling £2000 were made. |
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d. The uncommitted balance of the Fund held by
RECCT as at 31 Dec 08 stood at £5939.40. |
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2. Three donations of £50 were
made in memory of past Chairmen. An
Honorarium of £350 |
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was paid to the Assistant Secretary in 2007 |
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3. Secretary's and Treasurer's
expenditure was on postage, copying, and travel. |
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INDEPENDENT EXAMINER'S REPORT |
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I have examined the accounts for the year 2008 together with supporting
papers. |
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I am satisfied that the accounts have been properly maintained and that
the foregoing |
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statement of income and expenditure gives a true and fair view of the
transactions during |
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the year and of the financial state of affairs of The Blythe Sappers as
at 31 December 2008 |
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ORIGINAL SIGNED BY SAPPER J B WILKS |
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SAPPER J B WILKS |
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Hon Independent Examiner |
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Annex B to
Blythe Sappers
Management Mtg
3 March 2009
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ITEM |
AMOUNT |
EXPENDITURE |
EXPEDITION/EXERCISE |
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BALANCE |
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Balance as at 01 January 2008 |
£ |
2008 |
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5,939.40 |
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10-Apr-08 |
Ex Market Star 2008 |
500.00 |
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Total Expenditure to Apr 08 |
500.00 |
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Balance as at 31 May 2008 |
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5,439.40 |
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06-Jun-08 |
Martello Dragon 1 Offr+9 OR |
600.00 |
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10-Jun-08 |
Northern Sequoia. 1 SSgt TA |
100.00 |
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Total Expenditure to Jul 08 |
1,200.00 |
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Balance as at 31 July 2008 |
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4,739.40 |
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19-Sep-08 |
Ex Moaori Pom 2 JNCOs QGE |
200.00 |
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Total Expenditure to Sep 08 |
1,400.00 |
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Balance as at 30 Sep 08 |
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4,539.40 |
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13-Oct-08 |
Ex Market Star 2, 4 TA pers |
400.00 |
4,139.40 |
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Expenditure to Oct 08 |
1,800.00 |
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1 Jan - 1 Dec 08 |
Grant paid to RECCT 26 Nov 08 |
2,000.00 |
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6,139.40 |
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01-Nov-08 |
Ex Hermans Aconcaqua |
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Dragon 1 WO2 NRPS |
200.00 |
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Expenditure to Nov 08 |
2,000.00 |
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31-Dec |
Total Income 2008 |
2,000.00 |
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Balance as at 31 Dec 08 |
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5,939.40 |
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1. The 2008 allocation to the
Blythe Sappers Adventurous and Challenging Pursuits Fund was £2000, paid on 27 Nov 08 |
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2. The total donated to date
is £30,950.00 (2007 £28,950). There were 5 grants made in 2007 totalling £2,350.00 (£26,600). |
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3. Six A & CP applications
were approved in 2008 and grants totalling £2000 were
made. |
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4. The uncommitted balance
held by RECCT as at 01 December 2008 stood at
£5939.40 |
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rfw |
Confirmed by Corps Treasurer's
Office on |
01-Dec-08 |
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