Sapper J Charlesworth

Sapper J Wilks Honorary Auditor

Sapper C Holman Membership Secretary

Sapper R F Wilsher Honorary Treasurer

Sapper M H S Muller

Sapper J Evans

Sapper J R McLennan Honorary Secretary

Introduction Sapper Pearce, Chairman The Blythe Sappers 2009 welcomed Council members to the 14^th Annual Council Meeting.

Item 1. Apologies:

1. Apologies for absence had been received from:

Sappers G Sinclair, Caulfield, Barton, Shackell, Dennington.

Item 2. Approval of Minutes of 13^th Council Meeting.

2. The Minutes of the 13^th Meeting of Council of 4^th June 2008 were agreed & signed.

Item 3. Matters Arising

3. There were no matters arising.

4. Item 4. Summary of Decisions taken by Management Committee during 2009.

a BS Adventure Training & Challenging Pursuits Fund. The fund now stands at about £6K.

b Combat Stress. This year we have given £1,000 to charities (£750 to Combat Stress and £250 to Veterans Aid) as the money for Adventure Trg and Challenging Pursuits Fund are at an adequate level.

c. Membership. The Management Committee have agreed to do a further trawl of potential members by writing to all serving and TA Lt Cols and above for them to consider joining the Blythe Sappers. The Chairman said that the present membership is not unsatisfactory but could be enhanced. It would be the right time to encourage the Chief Royal to write to the Lt Cols and above and to ask him to join us.

d Lunches. The management committee has agreed to subsidise the cost of the lunches for the Honorary Secretary and the Honorary Treasurer.

5. Item 5 Attendance and Arrangements - Derby Day Luncheon 3^rd June 2009

There would be 65 attending the lunch with 7 guests. The Principle Guest is

Sir Robert Worcester, Chairman Mori Poll & Chairman Pilgrim Society & Chancellor Kent University. The lunch would be followed by the 2009 Derby Day sweepstake draw.

6. Item 6 Review of Reports by Regimental Colonel. The Reports are published on the website. And all are encouraged to see them on the minutes of each BS Management Mtg. Sapper Fitzmaurice and his wife were invited to visit 9 Para Sqn whilst on Public Duties and he complimented them on their drill and turnout.

7. Accounts 2008 and Budget 2009. Council were informed that the accounts had been discussed and agreed at the previous Management meeting that morning. The papers are attached at Annex A. The Honorary Treasurer gave an overview and informed the meeting that the accounts are in a healthy state.

Sapper Stuart asked the Hon Secretary if it was likely that he would be finding an assistant – he said not at the present.

Council thanked Sapper Wilsher for all his work and diligence.

8. Discussion for Chairman for 2010 & 2011.

Sapper John Moore-Bick CBE DL has agreed to be Chairman in 2010

It was suggested that Sapper H Walker and Sapper Woodburn be asked if they would consider being Chairman if the Hon Sec was asked to ask them. (afternote: done and both accepted if approached without commitment)

Proposal: That Sapper I Pearce is put to the AGM for Chairman 2011

Carried

9. The Blythe Sappers Guest Night 1^st August 2009. This will take place on Saturday 1^st August 2009 at the RE HQ Mess, Chatham at a cost of £45 pp and

£15.00 pppn. All are encouraged to attend.

10. Any Other Business

It was proposed that Sapper Charles Peacey, the former Blythe Sappers Honorary Auditor be invited to join the Blythe Sappers Council in recognition of his outstanding support and diligence over the years.

Agreed Unanimously

11. Date for the Next Council Meeting The date for the next Blythe Sappers Council Meeting will take place on Tuesday 1^st June 2010 at 1100hrs.

Sapper John R McLennan

The Blythe Sappers,

Honorary Secretary

Sapper John Moore-Bick

Chairman

The Blythe Sappers

June 2009

June 2010

Annex A

The Blythe Sappers Council Mtg

3 Jun 09

THE BLYTHE SAPPERS

STATEMENT OF FINANCIAL ACTIVITIES	AUDITED COPY

Year ended 31 December 2008


INCOME & EXPENDITURE

INCOMING RESOURCES	Notes	2008	2007

Lunches plus transfers		14,861.25	12,940.50
Dinner Costs		4,683.36	3,757.34
Subscriptions		3,040.00	3,055.00
Overpaid Subscriptions		70.00	50.00
Joining Fees		120.00	110.00
Sweepstake Ticket Sales		614.95	729.00
Donations to AT & CP Fund		-	25.00
Bank Interest		147.14	254.61
Donations & Honorariums		102.65	155.00
Creditors		4,101.49	-
TOTAL		27,740.84	21,076.45

RESOURCES EXPENDED

Lunches		14,738.15	12,636.40
Lunch Refunds		234.90	45.00
Guest Night Dinner Costs		4,381.06	3,468.05
Guests Lunches/Dinner		508.50	297.50
Dinner Refunds		136.24	-
Refund Subscriptions		-	-
Sweepstake Prizes		300.00	300.00
Grant to Adventurous & Challenging Fund	1	2,000.00	2,800.00
Sundries		100.47	22.80
R & C		12.00	-
Donations/ Honorarium	2	1,200.00	500.00
Committee Exp/Room Hire/Domain renewal		467.19	378.25
Treasurer Expenditure	3	165.15	164.30
Secretary Expenditure	3	383.14	266.68
Creditors		4,101.49
TOTAL		28,728.29	20,878.98


Net Incoming/ (Outgoing) Resources for the Year		- 987.45	197.47


Net movement in funds		- 987.45	197.47
Balance as at 01 January		3,585.04	3,387.57
Balance as at 31 December		2,597.59	3,585.04

All income and expenditure arises from the continuing activities of The Blythe Sappers. There
are no recognised gains or losses in the current or preceding year other than shown above.


THE BLYTHE SAPPERS

BALANCE SHEET AS AT 31 DECEMBER 2008

CURRENT ASSETS		2008	2007

DEBTORS

Cash at Clydesdale Bank		2,597.59	3,585.04

Total		2,597.59	3,585.04

NET CURRENT ASSETS		2,597.59	3,585.04
NET ASSETS		2,597.59	3,585.04


Bank Reconciliation
Statement as at 31 December 2008		2,597.59	7,580.29
Cheques not presented NIL		-	3,995.25
As shown in account		2,597.59	3,585.04



Approved by The Blythe Sappers Management Committee
at the Management Committee Meeting on 3 March 2009
and signed on the behalf of the Committee by:






SAPPER BRIAN PEARCE
Chairman







SAPPER ROY WILSHER
Honorary Treasurer
		DATED 3 March 2009










NOTES TO THE ACCOUNTS
Year ended 31 December 2008

ACCOUNTING POLICIES
Accounting Convention

The accounts are prepared under the historical cost convention. Income and
expenditure has been accounted for on an accruals basis.

Fund accounting

The Blythe Sappers Association’s funds comprise general unrestricted funds that are dispensable
at the discretion of the Council in furtherance of the objectives of The Blythe Sappers.
Such funds may be held in order to finance both working capital and capital investments.


INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE

No Council or Committee Members, nor connected person or party, received any remuneration
from The Blythe Sappers during the current or preceding year.

NUMBERED NOTES

1
a. The 2008 allocation of £2,000 to the Blythe Sapper's Adventurous and
Challenging Pursuits Fund was paid on 27 November 2008

b. The total donated to the Fund to date is £30,950 (2007 £28,950).
There were five grants made in 2007 totalling £2,350.

c. Six A & CP applications were approved in 2008 and grants totalling £2000 were made.

d. The uncommitted balance of the Fund held by RECCT as at 31 Dec 08 stood at £5939.40.

2. Three donations of £50 were made in memory of past Chairmen. An Honorarium of £350
was paid to the Assistant Secretary in 2007

3. Secretary's and Treasurer's expenditure was on postage, copying, and travel.


INDEPENDENT EXAMINER'S REPORT

I have examined the accounts for the year 2008 together with supporting papers.
I am satisfied that the accounts have been properly maintained and that the foregoing
statement of income and expenditure gives a true and fair view of the transactions during
the year and of the financial state of affairs of The Blythe Sappers as at 31 December 2008




ORIGINAL SIGNED BY SAPPER J B WILKS
		SAPPER J B WILKS
		Hon Independent Examiner