The Blythe Sappers
Minutes
of the 15th Annual Council Meeting
Tuesday
1st June 2010
Present
Sapper B Pearce Vice
Chairman
Sapper I Pearce Designate
Chairman 2011
Sapper
J H Fitzmaurice
Sapper S G H Sinclair
Sapper
J D Lewins
Sapper
J Charlesworth
Sapper
J Wilks Honorary
Auditor
Sapper
R F Wilsher Honorary Treasurer
Sapper
M H S Muller
Sapper
J Evans
Sapper I Stewart
Sapper C Peacey
Sapper
J R McLennan Honorary Secretary
Introduction Sapper
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Item
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a BS Adventure Training
& Challenging Pursuits Fund. The decision of how much Blythe Sappers
would be grant to this fund would be made at the end of the year when it would
be seen how that fund stands and how much could then be granted to other
deserving charities.
b Combat Stress &
Veterans Aid. This year we have
given £750 to Combat
Stress and a further £250 to Veterans Aid) as the money for Adventurous and
Challenging Pursuits Fund were at an adequate level.
c. Lunches. The Management Committee have agreed to pay
for the Hon Secretary & Hon Treasurers travel and lunch costs.
d. Guest
Night at Chatham 2010. The BS Guest night will be on 7th Aug 10.
5. Item
5 Attendance and Arrangements -
Principle Guest: Sir Sherard Cowper-Coles KCMG LVO
“
Total number Attending 85
Number of Guests 17
Those to Rise 2 (Sapper
6
7.
SOFA Accounts 2009 and
Budget 2010. Council were informed that the
accounts had been discussed and agreed at the previous Management meeting that
morning
The
Budget 2010 is attached at Annex B. The Honorary
Treasurer gave an overview and informed the meeting
that the accounts are in a healthy
state.
Membership.
The Hon Treasurer informed Council that we 305 paid up Members with 7 Members who we need to approach
about their standing orders. The elected Membership
stands at 312.
Council thanked Sapper Wilsher for all
his work and diligence.
8
Sapper
It was suggested that Sapper
Woodburn be asked if they would consider being Chairman
in 2012.
Proposal
Carried
9. The Blythe Sappers Guest Night 7th August
2010. This
will take place on Saturday 7th
August 2010 at the RE HQ Mess, Chatham at a cost of £40 pp and
£17.00 pppn. All are encouraged to
attend.
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Sapper The Blythe Sappers, Honorary
Secretary |
Sapper Chairman The Blythe Sappers |
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July 2010 |
June 2011 |
Annex A
The Blythe Sappers
Council Mtg
Held on Tuesday 1st
Jun 10
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STATEMENT OF FINANCIAL ACTIVITIES |
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Year ended 31 December 2009 |
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INCOME & EXPENDITURE |
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INCOMING RESOURCES |
Notes |
2009 |
2008 |
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Lunches
Fees |
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16,089.00 |
14,861.25 |
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Dinner
Fees |
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3,240.00 |
4,683.36 |
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Subscriptions |
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3,150.00 |
3,040.00 |
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Overpaid
Subscriptions |
1 |
25.00 |
70.00 |
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Joining
Fees |
2 |
150.00 |
120.00 |
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Sweepstake
Ticket Sales |
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891.00 |
614.95 |
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Donations
to AT & CP Fund |
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- |
- |
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Bank
Interest |
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- |
147.14 |
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Combat
Stress & Veteran's Aid |
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- |
- |
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Donations
& Honorariums |
3 |
47.50 |
102.65 |
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TOTAL |
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23,592.50 |
23,639.35 |
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RESOURCES EXPENDED |
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Lunches |
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15,599.10 |
14,738.15 |
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Lunch
Refunds |
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148.50 |
234.00 |
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Guest
Night Dinner Costs |
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3,047.68 |
4,381.06 |
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Guests
Lunches/Dinner |
4 |
643.50 |
508.50 |
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Dinner
Refunds |
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- |
136.24 |
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Refund
Subscriptions |
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- |
- |
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Sweepstake
Prizes |
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300.00 |
300.00 |
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Grant to Adv & Challenging Pursuits Fund |
5 |
1,000.00 |
2,000.00 |
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Sundries |
6 |
78.91 |
100.47 |
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R
& C |
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- |
12.00 |
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Donations/
Honorarium: Cbt Str, Vet Aid, A&N
Club |
7 |
1,100.00 |
1,200.00 |
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Committee
Exp/Room Hire |
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397.70 |
467.19 |
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Treasurer
Expenditure |
8 |
360.39 |
165.15 |
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Secretary
Expenditure |
8 |
213.54 |
383.14 |
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TOTAL |
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22,889.32 |
24,626.80 |
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Net Incoming/ (Outgoing)
Resources for the Year |
703.18 |
-987 |
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Net
movement in funds |
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703.18 |
-987 |
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Balance
as at 01 January |
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2,597.59 |
3,585.04 |
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Balance as at 31 December |
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3,300.77 |
2,597.59 |
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All
income and expenditure arises from the continuing activities of The Blythe
Sappers. There |
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are no recognised gains or losses in the
current or preceding year other than shown above. |
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THE BLYTHE SAPPERS |
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BALANCE SHEET AS AT 31 DECEMBER 2009 |
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CURRENT ASSETS |
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2009 |
2008 |
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DEBTORS |
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Cash
at Clydesdale Bank |
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3,300.77 |
2,597.59 |
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Total |
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2,597.59 |
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NET CURRENT ASSETS |
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3,300.77 |
2,597.59 |
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NET ASSETS |
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3,300.77 |
2,597.59 |
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Bank Reconcilation |
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Statement
as at 31 December 2009 |
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3,300.77 |
2,597.59 |
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Cheques
not presented NIL |
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As shown in account |
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3,300.77 |
2,597.59 |
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Approved
by The Blythe Sappers Management Committee |
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at
the Management Committee Meeting on 2 March 2010 |
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and
signed on the behalf of the Committee by: |
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SAPPER JOHN MOORE-BICK |
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Chairman |
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SAPPER ROY WILSHER |
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Honorary
Treasurer |
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Originals
signed: |
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DATED 2 March 2010 |
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NOTES TO THE ACCOUNTS |
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Year ended 31 December 2009 |
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ACCOUNTING POLICIES |
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Accounting Convention |
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The
accounts are prepared under the historical cost convention. Income and |
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expenditure has been accounted for on an
accruals basis. |
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Fund accounting |
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The Blythe Sappers Association’s funds comprise
general unrestricted funds that are dispensable |
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at
the discretion of the Council in furtherance of the objectives of The Blythe
Sappers. |
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Such
funds may be held in order to finance both working capital and capital
investments. |
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INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE |
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No
Council or Committee Members, nor connected person or party, received any
remuneration |
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from
The Blythe Sappers during the current or preceding year. |
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NUMBERED NOTES |
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1. Overpaid Subscriptions. Sprs McMillan, Aylwin-Foster, Hughes B |
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2. Joining Fees. 15 New members |
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3. Donations.
From various Blythe Sappers.
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4. Guest Lunches. Four Guest Speakers, MA to Chief Royal, Hon Sec and Hon Treasurer lunches |
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5. Adv and CP Fund Grant. |
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a.
The 2009 allocation of £1,000 to the Blythe Sapper's Adventurous and |
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Challenging Pursuits Fund was paid
on 9 Dec 09 |
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b.
The total donated to the Fund
to date is £31,950 (2008 £30950). |
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c.
Six A & CP applications were approved in 2009 and grants totalling
£1650 were made. |
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d.
The balance of the Fund granted to RECCT as at 31 Dec 09 stood at
£5289.40. |
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6. Sundries. Renewal of website Domain and Hosting
plus engraving of salvers. |
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7. Donation/Honorarium. Help for Heroes, Veterans' Aid, A &
N Club |
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8. Hon Sec's and Hon Treasurer's
expenditure |
Travel,
postage, copying and stationery |
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INDEPENDENT EXAMINER'S REPORT |
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I
have examined the accounts for the year 2009 together with supporting papers. |
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I
am satisfied that the accounts have been properly maintained and that the
foregoing |
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statement
of income and expenditure gives a true and fair view of the transactions
during |
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the
year and of the financial state of affairs of The Blythe Sappers as at 31
December 2009 |
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Original
signed by: |
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SAPPER JOHN B WILKS |
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02-Mar-10 |
Hon Independent Examiner |
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The Blythe Sappers
Budget 2010
Annex B to BS Council Mtg of 1st Jun 10
