The Blythe Sappers

Minutes of the 16th Annual Council Meeting

Wednesday 1st June 2011

 

          Present:          Sapper I Pearce                    Chairman 2011

                                    Sapper W Woodburn           Chairman Elect 2012

                                    Sapper J H Fitzmaurice

                                    Sapper G Sinclair    

Sapper S G H Sinclair          

                                    Sapper J D Lewins                                                  

                                    Sapper J Charlesworth

                                    Sapper J Wilks                      Honorary Auditor

                                    Sapper R F Wilsher              Honorary Treasurer

                                    Sapper M H S Muller

                                    Sapper J Evans

Sapper C Peacey

                                    Sapper J R McLennan         Honorary Secretary

 

Introduction.  Sapper Idris Pearce, Chairman The Blythe Sappers 2011 welcomed Council members to the 16th Annual Council Meeting.

 

            Item 1.            Apologies:

                       

1.         Apologies for absence had been received from: Sappers J Moore-Bick, Pearce B,           B Barton, W Shackell, I Stewart, C Holman.

 

            Item 2.            Approval of Minutes of 15th Council Meeting. 

 

2.         The Minutes of the 15th Meeting of Council of 1st June 2010 were agreed & signed.

 

            Item 3.            Matters Arising

                       

3.         There were no matters arising.

 

4.         Item 4.            Summary of Decisions taken by Management Committee.

 

                     a          BS Adventurous Training & Challenging Pursuits Fund. The fund                had been carried over from last year in the search for a suitable charity and                     that decision was made at the Management Meeting just passed. A paper had                been updated and circulated and approved by the Management Committee.               The main point of the update was to clarify the amount of funding per head                      that BS would be able to support an expedition.

                     The paper is attached to these Minutes.

 

                    

 

5.         Item 5   Attendance and Arrangements - Derby Day Luncheon 1st June 2011          

                        Principle Guest:                     Keith Simpson MP

                        Total number Attending       87

                        Number of Guests                 17

                        Those to Rise                         3     (Sapper Mungo Melvin, Ian James, Joe                                                                                     Fossey)

         

6.         Item 6   Review of Reports by Regimental Colonel.                   The Reports are         published on the website after each BS Meeting and all are encouraged to read these          on an ongoing basis.

 

7.         SOFA Accounts 2010 and Budget 2011. 

 

            SOFA Accounts 2010.          Council were informed by Sapper Wilsher, Honorary        Treasurer, that the accounts had been discussed and agreed at the previous    Management meeting that morning. The account papers are attached at Annex A.

 

                        Budget 2011.                          The Budget 2011 is attached at Annex B. The Honorary               Treasurer gave an overview and informed the meeting that the accounts are in a                        healthy state.  Charity Donations were agreed to go to £1,000 to Army Widows              Foundation and £1,000 to the Not Forgotten Association and £1,000 to the Forces                    Childrens’ Trust. Sapper Fitzmaurice asked if there is a policy on returning to                                charities to which we had previously given donations. It was agreed that there would                     be no formal agreement to return to charities that we had helped in the past                                     and would rely on Committee agreement as to those small charities that could be                       helped.

 

            Membership.                        The Hon Treasurer informed Council that we 305 paid     up Members with 7 Members who we need to approach about their standing orders.          The elected Membership stands at 316.

 

            Council thanked Sapper Wilsher for all his work and diligence on the accounts.

           

8.         Discussion for Chairman for 2012 & 2013 & 2014. 

Sapper Bill Woodburn is confirmed as Chairman in 2012 as approved in the last           AGM.

It was suggested that Sapper Hooky Walker be asked if they would consider being         Chairman in 2013.

It was suggested that Sapper Patrick Fagan be asked to be Chairman 2014. Sapper         Pearce will make an approach.

Proposal: That Sapper Hooky Walker is put to the AGM 2012 for Chairman 2013

            Carried

 

 

 

9.         The Blythe Sappers Guest Night 6th August 2010.         This will take place on           Saturday 6th August 2011 at the RE HQ Mess, Chatham at a cost of £42pp and

            £17.00 pppn. All are encouraged to attend.

 

10.       Any Other Business.                       

 

1.      Chairman emphasised the need for younger members of the BS and the importance of recruiting younger members of the Corps. All Lt Cols should be written to on appointment or every other year to encourage membership but at the same time keeping an eye on the total numbers. The Hon Secretary said that the numbers at present are well balanced.

2.      Contact with the TA is important and contact is good but should be encouraged and that the TA Advisor to the EinC(A) be encouraged to attend.

 

 

11.       Date for the Next Council Meeting          The date for the next Blythe Sappers Council Meeting will take place on 30th May 2012 at 1100hrs.

 

 

Sapper John R McLennan

The Blythe Sappers,

Honorary Secretary

Sapper Idris Pearce

Chairman

The Blythe Sappers

 

September 2011

 

May 2012               

 

Annex A

The Blythe Sappers Council Mtg

Held on Tuesday 1st Jun 11

 

THE BLYTHE SAPPERS

 

STATEMENT OF FINANCIAL ACTIVITIES

Year ended 31 December 2010

INCOME & EXPENDITURE

INCOMING RESOURCES

Notes

2010

2009

Lunches Fees

              17,134.04

              16,089.00

Lunch Refunds

                    50.05

                         -  

Dinner Fees 

                3,044.24

                3,240.00

Subscriptions

                3,215.00

                3,150.00

Overpaid Subscriptions

1

                    20.00

                    25.00

Joining Fees

2

                  130.00

                  150.00

Sweepstake Ticket Sales

                  750.00

                  891.00

Donations to AT & CP Fund

                         -  

                         -  

Bank Interest

                      6.00

                         -  

Not Forgotten Assc, Restoration Ministries

                         -  

                         -  

Donations & Honorariums

3

                    95.80

                    47.50

TOTAL

              24,445.13

              23,592.50

RESOURCES EXPENDED

Lunches 

              16,732.85

              15,599.10

Lunch Refunds

                  289.30

                  148.50

Guest Night Dinner Costs

                2,594.22

                3,047.68

Guests Lunches/Dinner

4

                  617.55

                  643.50

Dinner Refunds

                  114.00

                         -  

Refund Subscriptions

                         -  

                         -  

Sweepstake Prizes

                  310.00

                  300.00

Not Forgotten Assoc, Restor'n Min, Spr Martin RIP

5

                1,050.00

                1,000.00

Sundries

6

                    70.75

                    78.91

Donations/ Honorarium:  AT & CP Fund/ A&N Club

7

                  100.00

                1,100.00

Committee Exp/Room Hire

                  378.20

                  397.70

Treasurer Expenditure

8

                  169.91

                  360.39

Secretary Expenditure

8

                  420.06

                  213.54

TOTAL

              22,846.84

              22,889.32

Net Incoming/ (Outgoing)  Resources for the Year

                1,598.29

                  703.18

Net movement in funds

                1,598.29

                  703.18

Balance as at 01 January

                3,300.77

                2,597.59

Balance as at 31 December

                4,899.06

                3,300.77

All income and expenditure arises from the continuing activities of The Blythe Sappers. There

 are no recognised gains or losses in the current or preceding year other than shown above.

THE BLYTHE SAPPERS

BALANCE SHEET AS AT 31 DECEMBER 2010

CURRENT ASSETS

2010

2009

DEBTORS

Cash at Clydesdale Bank

                4,899.06

3,300.77

Total

NET CURRENT ASSETS

                4,899.06

3,300.77

NET ASSETS

3,300.77

Bank Reconcilation

Statement as at 31 December 2010

                4,899.06

3,300.77

Cheques not presented  NIL

                         -  

                         -  

As shown in account

                4,899.06

3,300.77

Approved by The Blythe Sappers Management Committee

at the Management Committee Meeting on 2 March 2011

and signed on the behalf of the Committee by:

Idris Pearce

SAPPER SIR IDRIS PEARCE

Chairman

Roy F Wilsher

SAPPER ROY WILSHER

Honorary Treasurer

Originals signed:

   DATED        2 March 2011  

NOTES TO THE ACCOUNTS

Year ended 31 December 2010

ACCOUNTING POLICIES

Accounting Convention

The accounts are prepared under the historical cost convention.  Income and

 expenditure has been accounted for on an accruals basis.

Fund accounting

The  Blythe Sappers Association’s funds comprise general unrestricted funds that are dispensable

at the discretion of the Council in furtherance of the objectives of The Blythe Sappers.

Such funds may be held in order to finance both working capital and capital investments.

                 

INFORMATION REGARDING THE COUNCIL AND MANAGEMENT COMMITTEE

No Council or Committee Members, nor connected person or party, received any remuneration

from The Blythe Sappers during the current or preceding year. 

NUMBERED NOTES

1.  Overpaid Subscriptions.  Sprs Sanburg,  B J Hughes

2.   Joining Fees.    13 New members

3.   Donations.  From various Blythe Sappers. 

4.   Guest Lunches.   Four Guest Speakers and Hon Sec and Hon Treas's lunches

5.   Donations.  Wild Life Fund, Alzheimers Soc, Not Forgotten Assoc'n, 

6.  Sundries.  Renewal of website Domain and Hosting plus engraving of salvers.

7.   Adv and CP Fund Grant. / Honorarium

    a.     In 2010 there was no allocation to the Blythe Sappers' Adventurous and

           Challenging Pursuits Fund

    b.    The total donated to the Fund to date is £31,950 (2009 £31,950). 

    c.    Three  A&CP applications were approved in 2010, grants totalling £1063.00 were made.

    d.   The balance of the Fund granted to RECCT as at 31 Dec 10 stood at £4226.40

    e.  Christmas gratutity to A & N Club staff

8.     Hon Sec and Hon Treasurer expenditure

Travel,postage, copying and stationery

INDEPENDENT EXAMINER'S REPORT

I have examined the accounts for the year 2010 together with supporting papers.

I am satisfied that the accounts have been properly maintained and that the foregoing

statement of income and expenditure gives a true and fair view of the transactions during 

the year and of the financial state of affairs of The Blythe Sappers as at 31 December 2010

Original signed by:

John B Wilks

Date:

   SAPPER JOHN B WILKS  

   Hon Independent Examiner  

 

The Blythe Sappers

Budget 2011

Annex B to BS Council Mtg of 1st Jun 11